1.1 Allotment of the Stalls to publishers will be at the sole discretion of the
Kerala Legislature Secretariat(hereinafter referred to as ‘Organizer’). The
Organizer reserves the right to accept or reject Applications without assigning
any reason thereof.
1.2 In case of a natural disaster or if circumstances so warrant, the Organizer
reserves the right to postpone, alter or cancel the Fair. In case the Fair is
cancelled before the inauguration, rental collected will be refunded at the
earliest after deducting the GST.
1.3 The accepted applications will be considered as an agreement (under the
accepted terms) between the exhibitor and the Organizer subject to the
availability of space. No correspondence will be done with those exhibitors
who fail to get stalls allotted in the fair.
1.4 Display of relevant banners, posters, etc. on or within the Stall is
permitted. However, no display will be allowed outside the Stall.
1.5 Sale of books and other reading materials will be permitted on the following conditions:
* A minimum discount to be allowed on the printed price at the rate
mentioned below.
* No books or materials forbidden by law, including those violating the
Copyright Act, should be displayed or sold. Exhibitors will be solely
responsible for any violation in this regard and the Organizer will not beliable for such violations. Exhibitors will indemnify the Organizer from
and against all proceedings and expenses whatsoever in consequence
of any such violation.
2. Booking of Space
2.1 The process for booking of space at the Fair is on first-cum-first-serve basis
2.2 No application will be entertained after the last date of booking
i.e. 6th November 2022.
2.3 In case Stall(s) is allotted to an exhibitor, the Organizer will provide duly
constructed Stall(s) having provision for display of books.
2.4 Exhibitors are obliged to allow the Organizer to see and check the Stall(s)
and items at any time during the fair.
3. Withdrawal/Cancellation
3.1 Once Stall(s) are allotted to an exhibitor, the same cannot be cancelled or altered under any circumstances. No refund of rental will be made.
3.2 Exhibitors will be deemed to have withdrawn, if for any reason whatsoever, they fail to take possession of the allotted Stall on the date of inauguration of the Fair. The Organizer may, therefore, dispose off the unoccupied space and the said exhibitors will have no right to claim a refund or compensation even if the space is allotted to other exhibitors.
4. Payment
4.1 Exhibitors need to make remittance towards stall rent after receiving the intimation from the Organizer via email in this regard.
4.2 The payment receipt should be made available to the Organizer within 48 hours after receiving the confirmation mail.
4.3 Payment can be made via RTGS/NEFT/Online Banking.
5.Allotment of Stalls shall be made by lots. Allotment letters, Stall
Number(s) will be intimated to the exhibitors in advance via email and it will also be
notified on the website.
6.Possession Exhibitors will be given possession of the Stall at 2:00 p.m. on 27
November 2022. The Stalls can not be vacated before the last day of the Fair.
7.Entry will be allowed on production of Letter on confirmation and allotment and
Gate Pass/Temporary Id cards.
8.Vacation of Stalls It shall be the responsibility of the exhibitors to remove all
exhibits, tools and other materials at the end of the Fair and leave the Stalls in the
same condition in which they were allotted to them. If any panels, racks, tables or
any other item provided are found to be broken/not further useable or missing, then
the cost of those items will be borne by the respective exhibitor.
9. Removal of Displays and Goods No goods or displays shall be removed from the
Stalls during the Fair without the written permission of the Organizer
10. Cleaning The Organizer will carry out general cleaning, exhibitors will be
responsible for the cleanliness of their respective Stalls during the Fair.
11. Timings for Exhibition Exhibition time - 10.00 a.m. to 08.00 p.m . Exhibitors will
be allowed entry into the Stalls from 9.00 a.m. and they have to vacate the Stalls
latest by 9.00 p.m . e very day during the Fair.
12.Modification of Terms and Conditions : Any of the terms and conditions
mentioned above may be relaxed or modified at the discretion of the Secretary,
Kerala Legislature Secretariat whose decision will be final and binding.
13 Security:
The Organizer will provide round-the-clock security arrangements during the Fair.
However, the Organizer is not liable for the loss or damage to the goods and property
of the exhibitors. Exhibitors are, therefore, advised not to leave their Stalls or their
belongings unattended during the Fair timings.
14.Jurisdiction : Any dispute or claim arising out of the participation in the Fair will be subjected to
the exclusive jurisdiction of the Thiruvananthapuram Courts.
15. Others:
15.1 Use of polythene bags is prohibited. Therefore, all exhibitors are required to strictly adhere to this ban.
15.2 Strictly adhere to Green protocol and Covid-19 protocol during the Fair.
15.3 Exhibitors also should ensure to maintain the sanctity of Assembly premises.
15.4 The Organizer reserves the right to alter the dimensions of the stall without assigning any reason thereof and the Organizer’s decision will be final and binding on the exhibitors. However, in such a case, exhibitors will be informed in advance. Publishers are allowed to sell only titles owned by them or authorized to be sold by them